The Boeing Company Office Administrator (Office Administration) in Pleasanton, California
At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the seabed to outer space, you will learn and grow, contributing to work that shapes the world. Find your future with us. Position Overview: The Boeing Defense, Space & Security (BDS) organization is seeking Office Administrator (Level B) to join the team located at the Pleasanton, CA . Primary Responsibilities: Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Prepares reports, presentations and flow charts. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of resources. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Plans the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for internal and external events and meetings. Works under general supervision. Represents the site for all visitors Relocation: This position is located in a location that does not offer relocation. Candidates must live in the immediate area or relocate at their own expense. Export Control: This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee. Basic Qualifications (Required Skills and Experience): High School Education or GED At least 1 year of experience working on multiple tasks simultaneously in a work environment. Preferred Qualifications (Desired Skills/Experience): Experience making domestic and/or international travel arrangements and generating expense reports. Experience planning and implementing internal and external events. Experience do you have supporting multiple managers Experience ordering and maintaining office supplies and inventory. Experience in creating, editing and maintaining electronic and written communication. College Degree Proficient in Microsoft Office including Outlook, Word and Excel Typical Education & Experience: Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 1 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate). Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies All information provided will be checked and may be verified. Please apply ASAP for this role as recruitment may commence before the end date.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.